October 7, 2003

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Need for Roles-Based Visibility

The need for improved supply chain visibility depends on the user’s role in the organization. The granularity of information, the starting point for the view of that information, the need to take specific actions based on supply chain information, are all dependent on that user’s role in the supply chain.

When considering improved supply chain visibility tools, ensure that this roles-oriented perspective is front and center in your product and requirements analysis. A buyer or purchasing manager’s orientation, for example, may be the PO, but they will want to be able to quickly access detailed SKU and delivery information. The materials manager begins with a focus on the SKU or part number, but needs to link that information to shipment status and maybe PO, etc.

Some visibility solutions are oriented more towards a specific role or function in the supply chain (e.g. transportation). The flexibility of a visibility tool to meet the different needs of specific roles in the supply chain, and ensuring that you consider adequately all potential users, should be important elements of your visibility tool selection process.

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The Status of Order Status

How much time do your customer service and field sales reps spend dealing with issues related to order status (where’s my order, when did it ship, did it ship complete, when will it arrive, did it arrive, etc.)?

Several companies doing this analysis have found it takes a lot more time and is more expensive than they realized, consuming maybe 50% or more of a CSR’s day, and 20% or more of a field sales rep’s time.

There are two elements to this time drain: fielding and responding directly to customers, and the time it takes internally making inquiries to get the answers. I break this into two pieces because there are slightly different solutions for each: (1) better order visibility tools available to CSRs and sales reps to give them the customer answers they need in real-time, and (2) the potential to “outsource” this whole function to the customer through web order status capabilities and proactive alert notification.

Investments in these kinds of “visibility” tools are sometimes resisted because the savings are perceived as “soft.” I think there are a lot of hard savings available from improved visibility, and one place to find it is to spend some time down in the call center or with sales reps to see what kind of productivity could be unleashed (or headcount reduced, frankly) if they had the right tools.

I have also found at times some cultural resistance to exposing too much information to customers without the “filter” of a CSR, but I think that has to change. We may need some new process models for customers who “panic” when it appears their order is going to be late, but it seems to me it is inevitable that this kind of information will be easily available electronically from most companies over the next few years.

Web-based visibility tools exist, and are increasingly mature. While inventory reduction is often the largest area of focus, we can also take out costs and improve service by giving customers the status of the orders in a 21st century way. Companies that have adopted them can’t imagine going back.

Is there a lot to be gained by improving visibility to order status? Why haven’t these tools been more readily adopted?

Give us your thoughts.

      
 

This Week:
McKinsey and Harvard Business School on RFID? Things Must be Getting Serious

Manugistics and i2 Square Off at CLM

Does IT Spending Drive Productivity Gains?

Summary and comment below.

   
  Supply Chain Investment News
Supply Chain stocks followed the market up this week, with 7 of the 11 stocks in our index posting gains of 5%, led by PeopleSoft, up almost 10%. Only FreeMarkets was down (marginally) for the week. Year on year gains remain impressive, with 5 of the companies up over 100 percent for the last 12 months.
 

 

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Agree or disagree?
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We continue to receive a significant amount of feedback from the topics in SupplyChainDigest. Keep the comments coming! If you would like to keep your identity or company anonymous, please let us know in your response.

You’ll see comments below on our “Order Promising” feature from two weeks ago, and several on RFID/EPC, including James Vitous of PCM/Image-Tek who wrote: "Everyone in the office is excited about RFID but I am not sure they know why. As a 20+ year provider of secondary labeling systems, maybe we all just need something to be excited about! Thanks for your informative articles, everyone now understands more about the reality of RFID."

For more complete comments from readers, click here.

Keep the dialog going! Give us your thoughts on this week’s supply chain topics. feedback@scdigest.com.

   

NEWS AND VIEWS

“Big Thinkers” McKinsey and Harvard Give Perspectives on RFID
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OK, this RFID thing must be getting serious when heavyweights like the McKinsey consulting group and the Harvard Business School start weighing in on the subject.

Both organizations have recently published thoughts on RFID. Both are worth reading, and at one level, urge caution right now in the face of the hype going on across the industry, while both anticipate a huge impact on supply chains and even market structures down the road.

McKinsey’s Alex Niemeyer and two others analyzed opportunities for cost savings:

“We estimate that a retailer or consumer goods maker using RFID could cut total warehouse labor costs by nearly 3 percent, chiefly through more efficient receiving, shipping, and exception handling. More promising still are the potential effects of RFID on vendor-managed inventory systems. By exchanging the information gleaned from RFID readers over the Internet, a consumer goods maker could manage its own stock replenishment for key customers more efficiently, saving both parties 20 to 40 percent or more in inventory and out-of-stock costs.” If the last sentence is even half true, the potential savings for the supply chain are enormous.

However, they also caution companies to look closely at underlying RFID technology robustness and - importantly - what the ultimate costs will be to make enterprise software systems (WMS, ERP, VMI, etc.) capable of effectively processing and using the data. We have certainly not seen a lot of information available about this last point. As we noted last week, one consultant is estimating all non tag and reader costs as only 5% of total RFID costs – think this is way low.

Harvard’s Jonathon Byrnes takes a similarly cautious tone, but also foresees significant impact not only on supply chain management, but on the market success of companies themselves.

“The quick answer is that Auto-ID will produce some big winners and a lot of losers. Even for the winners, Auto-ID requires so much capital and change that the risk is very great. Successful transition management requires insight, finesse, and careful planning,” Byrnes writes.

Even more interesting, Byrnes presents some analysis of the economic consequences for different players in the supply chain (retailers, wholesalers, manufacturers) depending on different deployment scenarios (case level, item level, etc.). The results are surprising. We are going to liberally quote Byrnes below, since he has some very interesting observations based on this scenario analysis.

“This exhibit paints a startling picture. In nearly all industries and scenarios, manufacturers lose money, especially those that produce low-value grocery-like products."
“ This participation will be costly for the manufacturers. Nevertheless, they will have to adopt Auto-ID. Large manufacturers may see a decrease in profitability, but many smaller manufacturers will not have the resources to remain involved at all. At the same time, many smaller retailers will not have the incentive or resources to adopt Auto-ID. This may well accelerate the split in the retail sector between 'haves' and 'have-nots'."
“ As larger retailers pull ahead using the Auto-ID gains, they will widen the distance between themselves and the smaller retailers.”
“ Manufacturers face a very difficult choice: They must decide whether they will be early adopters, aggressive followers, or ’wait-and-see’ late adopters. Judging from past experience, the early adopters will spend a lot of money on new technologies and see their profits decline, but get a big increase in market share.”

Links to both articles are provided above. It’s definitely good to have some serious business types getting involved in the RFID analysis and the debate.

So is RFID going to be good for retailers and just expensive for manufacturers? Will the investment requirements produce market winners and losers? Give us your thoughts.

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CEOs of i2 and Manugistics Share Supply Chain Visions at CLM – It’s All About Execution?
In a follow up to last week’s CLM review, we wanted to share the perspectives of the CEOs of i2 and Manugistics, who shared the stage with some other pundits in a CLM session on the “Future of Optimization.” As these two companies really defined supply chain management in the late 1990s and are still considered the market leaders, we thought it would be good to share their interesting perspectives.

First, it was just great to see both CEOs (Greg Owens of Manugistics and Sanjiv Sidhu of i2) presenting at the conference and visibly active (both were seen walking the show quite a bit). In these challenging times for all software vendors, even those at the top can’t afford to pass on good forums for getting the message out and meeting with potential prospects.

Also, let’s note the similarities in the observations each CEO made. Both Mr. Owens and Mr. Sidhu took a few jabs at ERP vendors, arguing that while necessary to provide a solid transactional foundation, they couldn’t really optimize complex supply chains or provide competitive advantage. In a follow up discussion with Mr. Owens, he predicted a reversal of the “recession-driven” bias towards integrated ERP supply chain solutions versus best-of-breed, as corporations over the past couple of years focused on “hunkering down” (my quote) and new investment in technology withered.

More importantly, for what have traditionally been considered Advanced Planning System (APS) software providers, both executives spent quite a bit of time focusing on the need for improved execution, and tighter linkage of planning and execution.

We’ll start in the order they presented at CLM, which was with i2’s Sidhu going first. i2 promoted its vision for “Closed Loop Supply Chain Management,” and a corresponding activity model, which is structured as “Monitor – Decide – Act.” Sidhu argued that to drive continuous improvement, and to deal with supply chain variability, these three activities must be closely integrated, and the “velocity” of decision-making greatly increased (that is, the cycle between monitoring, acting, and evaluating the results of that decision, and then deciding again, must be greatly accelerated.) This can only happen if planning is fed a steady, near real-time stream of execution data, with the ability to effectively process and report on actual results versus plan.

To support this model, i2 plans on providing “Synchronized Data Management” services, to enable companies to use common data definitions in i2 solutions regardless of the underlying transactional data structures, and something it calls “Synchronized Analytics,” which means performance metrics that try to get everyone on the same page, improving the understanding of supply chain trade-offs. The model also implies a level of collaborative optimization, so that parts of the supply chain take a master optimized plan, and then perform individual optimizations to deliver best results within the master plan constraints.

Sidhu also stated that with improved packaging of the applications, and new tools for integration with ERP and other systems, implementation times (and one assumes therefore costs) for planning software is down 50% or more in the past 1-2 years.

Manugistics’ Owens outlined four principles he saw as key to supply chain excellence over the next few years, which would drive Manugistics’ product development:

(1) Optimizing ERP: Taking better advantage of the wealth of ERP transactional data to make better decisions using high performance decision-support tools, and enabling companies to ultimately get more value not only out of their supply chains but also their ERP investments.

(2) Linking Planning and Execution: A point already discussed above, but one that inherently recognizes the need for planning systems to understanding what actually happens when the plan hits reality. Importantly, this does not necessarily mean Manugistics has to own the execution system; it is continuing to develop tools to make this integration easier and to better leverage the data.

(3) Collaboration with Trading Partners: The theme here is that the recession, combined with companies recognizing that they needed to better understand new process models, slowed down the collaboration train that appeared to be leaving the station in 2000. Owens’ message is that if collaboration is alive and well, then the move to things like build-to-order manufacturing and a renewed focus on CPFR will drive increased collaboration with suppliers and customers.

(4) Revenue and Demand Optimization: This is perhaps the most interesting, as this whole area is in the very early stages of market understanding and acceptance. The theory is that companies can more intelligently set prices (think of the airlines’ “yield-based” pricing mechanisms) to maximize total profit, and can understand the impact of pricing on their back-end supply chains (as pricing impacts demand and also total supply chain costs).

In summary, it seemed clear that both i2 and Manugistics are refocused are delivering results, and/or clearly recognizing that planning alone can only take you so far without the link to execution. The reality is that the line between planning and execution for many companies is already starting to blur, and will continue to do so over the next 5-10 years. One very interesting question will be who owns “event management” – supply chain planning vendors, supply chain execution vendors, or the ERP?

Are i2 and Manugistics back on the right track? Is there something missing from these competing visions for the future (recognizing the summary nature of the comments)? Is execution the key to realizing the benefits of planning systems?

Give us your thoughts.

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The Link Between IT and Productivity
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Does investment in IT deliver results? A recent study by MIT says “Yes.” It researched over 1000 large companies and found a positive correlation between the level of a company’s IT investment and overall productivity versus industry average. But the correlation was modest, and there were substantial differences in results between companies.

This is just the latest in an on-going debate about whether IT investment level demonstrably leads to ROI and improved efficiency that has been really raging since the e-commerce bubble burst and companies started to look more closely at IT investments. Of course, anecdotal evidence and experience shows many examples of companies that have profited nicely from IT investments, and also many that have failed to produce adequate returns. But on average, do companies with greater IT spend achieve better results than those in the bottom half?

This research says they do, but emphasizes that real gains are made by companies that combine IT investment with a variety of business processes they call “digital organization.” This includes decentralized decision-making, improved incentive systems, different hiring practices, and better training.

Interesting research and opinions, but the debate is hardly settled. What do you think? Is there a clear correlation between IT investment and productivity gains?

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FEEDBACK

On Order Promising:

“Real ATP requires daily re-forecasting, a method of loosely tying hard and soft customer orders to future production orders, and a sound algorithm for blending customer orders into the forecast.

Standard lead times for commitment are too one-dimensional. That lead time has a variance and when you're talking about 95+% compliance,
underestimating it means missing sales and overestimating it means too much inventory.”

Mike Bonelli
Shipman Enterprises

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On “Déjà Vu” for EPC versus previous industry initiatives:

“QR (Quick Response), CRP (Continuous Replenishment of Product, a key objective of the ECR initiative), VMI (Vendor Managed Inventory) and CPFR (Collaborative Planning, Forecasting & Replenishment) are all business processes that work. In fact, QR, CRP and VMI are virtually identical processes. As a member of the ECR Best Practices Committee and an early practitioner of CRP in the grocery channel, I know from experience that these processes can dramatically reduce inventory AND reduce stockouts AND reduce distribution costs AND reduce administrative costs. What these processes cannot do is change corporate culture, strategic thinking models, trading partner relationships and fear of change. I doubt that RFID can either....”

Dave Sandoval
President
B.U.S. Systems, Inc

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On EPCglobal:

“The yearly fees announced at the EPC Symposium were nothing short of astronomical and border on extortion. If EPC ever does get it off the ground it will be a travesty for small businesses over the world , as only the very rich will be able to afford to trade. After waiting patiently for something of substance to come out of MIT besides fantasies about soda cans talking to refrigerators, the amount of real content that was delivered at the EPC symposium was extremely disappointing...

Responsible persons considering in investing in this technology should insist on data and case studies that are indecently verifiable and published in responsible journals. Sadly, the executive panel that addressed attendees in the "reasons to believe" seminar track chose to decline to shed much light on real cost/benefits of initial pilots - citing confidentiality. One should be very cautious about believing those who have, by their own admission, already invested heavily in an area, are asking you to do the same, but who say they will only show you the real prospectus after you have done so.”

S. Morris
Printronix

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